To ensure consistency and completeness of information for events on our programme, we require all event details to be submitted using our event forms. We have four:
- Day Event Form - Basic Details - use this form to submit basic details of whole or part day/evening/night events. Use it to reserve a date, location or activity (green, amber, red) for you when time is short, you haven't prepared/finalised full details or for events too far ahead to know sufficient full details. Note that full details must be submitted NO LATER THAN 30 days before the event date - please make a note to ensure that you submit these on time. You may be sent one reminder email about this. If details aren't submitted close to this date then the event will probably be removed as committee won't be confident it will happen and time is needed to consider alternatives.
- Multi Day Event Form - Basic Details - use this form to submit basic details of any events that involve more than one consecutive day (so weekends/weeks away). Use it to reserve a date, location or activity (green, amber, red) for you when time is short, you haven't prepared/finalised full details or for events too far ahead to know sufficient full details. Note that full details must be submitted NO LATER THAN 90 days before the event date - please make a note to ensure that you submit these on time. You may be sent one reminder email about this. If details aren't submitted close to this date then the event will probably be removed as committee won't be confident it will happen and time is needed to consider alternatives.
- Day Event Form - Full Details - use this form to submit full details of whole or part day/evening/night events. You'll need to know/state details of costs, the activity (location, terrain, distance etc.), refreshments (packed/pub lunch, tea stop etc.), travel (by road, public transport), and start/end times/places including POSTCODE.
- Multi Day Event Form - Full Details - use this form to submit full details of any events that involve more than one consecutive day (so weekends/weeks away). You'll need to know/state details of costs, the activity (location, terrain, distance etc.), refreshments (packed/pub lunch, tea stop etc.), travel (by road, public transport) and accommodation (location including POSTCODE, bed/room options, YHA, cottage, campsite etc.).
Event forms can be submitted online (preferred) or by printed form; regardless, events need to be submitted on time, so make sure you have a postal address if necessary.
Events: As an outdoor activities group with a rich history of countryside and youth hostelling events we need to ensure current members have the opportunities to experience them now and the skills to continue them for our future.
Postcodes: Click here to find a postcode for the meet location of your event.
Small updates: If you just want to make a quick update to your event on the programme, just send an email to the Programme Planner, giving the event date, title and details of the change.
Help and support: See our Event Planning Guide, Walk Library, FAQ page or email the Programme Planner.
Finally, best of luck with your event organising and many thanks for your efforts.