| 1 |
NAME: The Group shall be called "HARROW & WEMBLEY OUTDOOR GROUP". |
| 2 |
MEMBERSHIP: Membership of the Group shall be open to anyone aged 16 years or over upon payment of the appropriate subscription. Implicit in membership is acceptance of and adherence to all Group rules and protocol.
Non-members may attend Group events if allowed by Committee and upon payment of any charge. The charge may be for the event only or allow attendance at Group events within a fixed period of time.
Within reason, members should receive priority over non-members for all events.
All members more than 12 months with the group must organise an event every 6 months, or every 12 months if they organise an event involving at least 2 nights overnight stay.
All members who attend hall evenings must contribute as required to the tea rota.
All members must attend at least one group outdoor activity each year.
Only members of at least 6 months within each year can vote at an AGM or SGM.
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| 3 |
OBJECTIVES: The objectives of the Group shall, in general, be those of the Youth Hostels Association of England & Wales and the promotion of any social, outdoor or cultural activities desired by the Group. |
| 4 |
SUBSCRIPTION: There shall be an annual subscription for membership of the Group, the amount of which is to be decided at each Annual General Meeting of the Group and this shall be current from October 1st to September 30th in each year. Members not having paid their subscriptions by December 31st in any year shall be considered to have resigned. |
| 5 |
LIFE MEMBERSHIP: There will be a special category of membership 'Life Membership'. Life Members will not be required to pay the annual subscription under the subscription rule. |
| 6 |
FUNDS: Any funds of the Group shall be devoted to the expenses of running the Group or to any other purpose as decided by the Committee, the Annual General Meeting or a Special General Meeting of the Group.
The funds will be deposited in a bank account with a clearing bank convenient to the location of the Treasurer, in the name of the Group. Withdrawals from such an account shall only be effected by cheques, orders, etc. signed by two of the following officers: Chairman, Secretary, Treasurer.
In the event of the winding up of the Group any balance shall be handed over to the Youth Hostels Association of England & Wales as a free contribution.
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| 7 |
ANNUAL/SPECIAL GENERAL MEETING: The Group shall hold an Annual General Meeting each October, for the purpose of electing a Committee to transact the business of the Group.
A Special General Meeting of the Group shall be called at the request of the Committee, or at least one third of the members of the Group.
The Secretary shall give at least fourteen days notice to members of the Group for each meeting and ensure advance communication of all relevant information including agenda by appropriate media.
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| 8 |
AFFILIATIONS & INSURANCE: The Group may affiliate to any kindred organisation that is decided at the Annual General Meeting and reasonable efforts shall be made by the Committee to insure its members and equipment wherever possible. |
| 9 |
AUDITOR: At each Annual General Meeting of the Group an Auditor shall be appointed, not being a member of the Committee. The duty of such an Auditor being to examine the Treasurer's accounts at the end of the year and before presentation of the financial statement at the Annual General Meeting, or at a Special General Meeting convened for the purpose. |
| 10 |
CASTING VOTE: The Chairman shall have the power of using an additional casting vote in order to reach a decision at any Group meeting on any matter on which the voting is equal. |
| 11 |
COMMITTEE: The Committee shall consist of a Chairperson, Secretary, Treasurer, Publicity Officer, Outdoor Secretary, Social Secretary, Information Officer, and Executive Officer all being members of the Group. This Committee shall meet as often as required, but in any case not less frequently than once in every two months. Four members of the Committee present at such a meeting shall be considered to form a quorum. Vacancies on the Committee occurring during the year may be filled by co-option.
All members of the Committee shall retire at the Annual General Meeting but they may offer themselves for re-election.
Contested nominations for committee posts will be decided by secret ballot.
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| 12 |
CONDUCT: Any member whose behaviour within or beyond the Group which has a negative effect on the Group, members of the Group, or anyone involved with the Group, may be subject to disciplinary action, including termination of membership, as considered appropriate by the Committee. |
